Tuesday, February 19, 2019

Groupwise space issues

Have you found out that you are at or nearing your limit for space on your Groupwise account?  I suggest a couple of solutions.  If you ideas that work for you, please share in the comments after this post!

First, there are different ways to sort the email.  By clicking on the top of any column, it will sort the column in ascending or descending order.  Doing so with the "Size" column will make it easy for you to see which emails are taking up the most space. 

Perhaps you might want to do another sort by the "From" column to target and delete the scanned documents that have come from Bert or Ernie photocopiers (these are often larger-size emails).  Rather than deleting individual emails, holding down Ctrl and Shift, you can select several emails at a time.  To select a page of emails at a time, I suggest holding down Ctrl-Shift-PgDn:

Instead of deleting emails, archiving emails allow you to retain emails without them contributing to your space quota.  Notice when you right mouse click your selection the option to archive.  You might wish to sort by "Date" and archive emails old emails.

Finally, your "Sent items" box also contributes to your space quota so you might wish to do the same process with emails that you've sent to others.

For easy access to Groupwise from SD28 computers and laptops, trying holding down Ctrl-Alt-G

Tuesday, January 22, 2019

SD28 helpdesk tips & Google Docs tip

Happy Tuesday!  I want to point out that our computer techs put together a site (https://helpdesk.sd28.org/) that helps with SD28-specific tips.  In this site, there are helpful tips on many topics specific to our SD28 network including how to set default printers, SMART Board troubleshooting, helpdesk information and much more!

In helping some classes get going with Google Apps for Education (Read&Write and Google Docs), I noticed that students sometimes accidentally delete the written explanation and questions provided in a Google Doc.  A better way to structure a Google Doc that gets sent out to all students via Google Classroom is to build in textboxes (creating a one-cell table) for students to write in.  If students need to backspace and clear their answer, only what they've written in the textbox would get deleted and not the teacher-created text.  As the teacher-created text is not locked, there's still the possibility of the student deleting what the teacher wrote.  However, there's the option to undo or restore a previous version (click on the "All Changes Saved in Drive" or "Last Edit.." hypertext to get previous versions, to the right of the Google Docs Menu).  Here's a graphic organizer to explain the above in better clarity, also found in the tech support page of the Weebly titled "Google Docs into Classroom."

Wednesday, January 9, 2019

Access to MS Office for home use

Happy New Year!  I thought I would start the year with an explanation on how to take advantage of the free download of Microsoft Office 365 for those who may have gotten new devices over the holidays.  The Office 365 ProPlus Suite can be installed on up to 5 computers, 5 tablets, and 5 smartphones. The software included in the ProPlus Suite is intended for personal use and varies depending on your device’s operating system. A full list of software for your device is available through the Microsoft online portal.  The 2016 Office 365 includes Word, Excel, Powerpoint and other programs, with access to OneDrive, Microsoft's cloud.  To learn more, visit this site for video explanation or you can find more information from our helpdesk explanation.  This link is also available from the tech support page of the weebly site.

To download Office 365, you need to use your school e-mail through this sitehttps://products.office.com/en-gb/student/office-in-education

It will take you through a few steps in which you will need to select being a teacher and signing in with your school e-mail and password (which should be the same as your Groupwise or logging into computers).  If you have difficulties with the password step, the "Forgot my password" option will send an e-mail with verification code to you.

Once logged in to the Microsoft account, click on "Install office" and "Office 365 apps" to get the Office 365 bundle.

Lastly, the installation process with the Google Chrome browser will download the file to the bottom left corner of your browsing window.

If you encounter difficulties with this process, please e-mail me and I can offer my assistance.😃

Tuesday, December 18, 2018

Some assessment options using G Suite

I came across some possibilities to set up a rubric with Google Sheets (like MS Excel) and other G Suite programs.  The first is using this template from Google Sheets, found here: https://goo.gl/oKw1Ty

As this is a view-only template, to make your own copy by selecting File & Make a Copy from the Menu choices.  The template can be customized to specify your criteria (or better yet, co-create the criteria with your students).  The performance scale can also be adjusted to capture different rating scale language (e.g., emerging - developing - proficient - extending).

If you are using Google Classroom, you can attach this rubric and make a copy for each student for an assignment that you push out to students (+Create).  The students, on opening the Google Sheet will be able to change the Student Score (0-4) and it will automatically change the cell which is highlighted.  There are columns for the teacher to provide a score, which will modify the rubric:
There are other options that are available for assessment even though my preference is for the above Google Sheets (that is now available from the Reporting & Assessment page of the weebly site.

Keep in mind that assessment using G Suite programs can constitute a "gray area" for FIPPA as it can involve the collection of private and confidential information into the cloud.  As a workaround, you could have students create aliases.  Besides what I've referenced as method 1 (below), here are some other options for assessment using G Suite programs:

Assessment using G Suite - Google Sheets

Method 1. Self-assessment as hand-out for Google Classroom: https://goo.gl/oKw1Ty

Options for students to highlight their own assessment, showing up in different colour
Percentage based on teacher assessment

Method 2. Add-on to Google Sheets “Flubaroo” as self-marking;

Add-on in Google sheets

Allows for more flexible responses
Can insert digital stickers/ badges: http://www.flubaroo.com/hc/including-stickers
Works in conjunction with Google Forms

Method 3. Add-on to Google Sheets “Doctopus” & Extension from webstore: “Goobric

-can copy and paste rubrics from Word Docs or Excel with text wrapping
-Excellent for descriptive feedback
-takes time to get extensions/ add-ons (ensure that you’re logged in only with …@sd28.org account

Comparison/ explanation of the 2 rubric types: https://sites.google.com/a/spsdme.org/flubarooetc2016/home

Tuesday, November 27, 2018

Going further with Google Docs

Now that I have Flashback express installed onto my computer, I can add video clips more easily!  Today's blog is a video sharing of using Google Docs to create a sketch.  This will be elaborated on in the Sandbox session on Monday, Dec 3 after school.  Sandbox sessions are meant to be a time to explore and learn more about G Suite programs.  If you want to learn more about any of the Google Apps for Education suite (Read&Write for Chrome, Google Slides, Docs, or Classroom), the Sandbox session is a forum to explore and ask questions.

Here are some of the features that are integrated into Google Docs:

As a blog is meant to be a conversation, feel free to comment and add your ideas and questions for future exploration!

Tuesday, November 20, 2018

Finding things

On a tangent of November's theme of Remembrance, it's easy to forget where we saved our files, especially as we get older.  Fortunately, computers have some shortcut keys to help us find documents.  First and foremost is the shortcut key, Ctrl-F
Holding these 2 keys down when browsing a web page will help you find any given word that you're looking for.  Other shortcut keys like Ctrl-C and Ctrl-V for copying and pasting you may be familiar with.  Here's a glimpse of other shortcuts available for our use.

When looking for a file on your computer (H: drive), there's the search box that you can type the file name or a fragment of the filename:

If the file is found on Google Drive, advanced search will find all files that contain words embedded into the document!

Click on the triangle in the search box for this drop-down to appear.

 A more thorough explanation of searching drive is found at this YouTube clip.

Now, if only it would be this easy to find my keys!

Tuesday, November 13, 2018

Printing & chromebooks

Chromebooks have a few advantages over laptops.  They are less expensive and faster to log in (15 seconds rather than 2+ minutes).  They hold a longer charge (7 hours).  Click on the hyperlink for a summary comparing the two options: chromebooks vs. laptops.

There are some disadvantages too.  At this point, you cannot print directly from a Chromebook but there are some ways to get work printed.  This process involves sharing on Google Drive (the cloud).

If students have a finished work that they want to get printed from a Google Doc or Slide presentation, they can "Share" it with the teacher who will likely be logged into a desktop computer on the network with computer access.  The "Share" button is usually located in the top right corner.

Clicking on the "Share" button brings in the pop-up "Share with others" to give the students the option to send or share it with the teacher by typing in the teacher's Google account (...@sd28.org).

The teacher, when logged into the Google account (see video link), can then check the Google Drive and Shared with Me folder to find the handed in work:

Any work that has been shared from others should appear in the Google Drive "Shared with me" folder sorted by most recent submission.  You will be able to print to connected printers on the network.

Here are is a hyperlink to Chromebook shortcut keys to help make navigating the touch pad a little easier.

Groupwise space issues

Have you found out that you are at or nearing your limit for space on your Groupwise account?  I suggest a couple of solutions.  If you idea...